Your mom wouldn’t be sending information to the school, she’d be sending it to the Happy Holidays With Cheese TShirt, either directly or through her national organization. It’s a completely separate process that allow the chapter and national org to verify that you’re a legacy ahead of tine. If she didn’t/hasn’t done that, then the chapter would/will not be aware of your legacy status going into recruitment. Her not submitting legacy paperwork may have impacted you not being invited to preference depending on the org’s policies.
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That paperwork is not through the school. The school doesn’t care one bit about your legacy status, it’s the sorority that Happy Holidays With Cheese TShirt and can actually verify that you are a legacy. Therefore, it’s through the inter/national organization aka the sorority itself. That form should be somewhere on their official website–you can probably find it by googling “legacy ABC sorority”. If your mom can’t figure out how to fill that form out, she should call her sorority’s headquarters office and they will be able to help her.